outlook office 365

Outlook office 365 is a line of subscription services offered by Microsoft as part of the Microsoft Office product. This is a latest office product provide by Microsoft.

Configuring your Office desktop apps for Office 365

You can access your Office 365 email account directly from your Outlook desktop app. When you’re working in other Office desktop apps, you can save files directly to your SharePoint team site to share and collaborate with your team members.

To configure your Office settings for these features, run Microsoft Office 365 desktop setup.

Set up and configure your Office desktop apps

1. In the header, click Home.
2. On the right side of the Home page, under Resources, click Downloads.
3. From the Downloads page, install the programs that you want on your computer.
4. When you have finished installing the programs, return to the Downloads page, look under the heading Set up and configure your Office desktop apps, and then click Set up.
5. Follow the setup instructions.

Reading mail in your Outlook desktop app

You can read email in either the Outlook desktop app or Outlook Web App. You can switch seamlessly between the desktop app and the web app. For example, some people use the desktop app at work and the web app at home or on the road.

If you downloaded and installed Microsoft Office 2010, start Microsoft Outlook 2010 to access your Office 365 email account. Outlook will walk you through the initial steps needed to configure your settings.

If you have a previous version of Office Outlook 2007 or Outlook 2010 already installed on your computer and you want to access your Office 365 email account, you must first create a new profile to access your Office 365 email account. A profile consists of accounts, data files, and settings that specify where your email messages are saved.

Create a profile for Office 365

1. If Outlook is running, exit Outlook.
2. Click the Windows Start menu, and then click Control Panel.
3. In the Control Panel Search box, search for Mail.
4. In the Control Panel, click Mail.
5. In the Mail Setup dialog box, click Show Profiles.
6. Click Add to create a new profile.
7. Type a name for the profile, and then click OK.
8. In the Add New E-mail Account dialog box, type your Office 365 email address.
9. Click Next, and then follow the remaining steps in the wizard.
10. When you return to the Mail dialog box, you see your new profile listed.
11. Click Prompt for a profile to be used, and then click OK.

Going forward, each time you open Outlook, you will be prompted to choose a profile. To switch between profiles, exit Outlook and restart it.

Importing contacts

Contacts can be imported into Outlook from other applications or from exported Outlook contacts. These instructions assume that you have already exported contacts from Outlook or another application, such as a web client, Excel spreadsheet, or database application.

The instructions for importing contacts in Office Outlook 2007 differ from the instructions for Outlook 2010. Follow the procedure below for the version that you use.

Import contacts using Outlook 2007

1. In Office Outlook 2007, on the File menu, click Import and Export.
2. Click Import from another program or file, and then click Next.
3. Click Comma Separated Values (DOS), and then click Next.
4. Click Browse to locate your file that contains the contacts you are importing and select it.
5. Under Options, select one of the following:
   • Replace duplicates with items imported: If an Outlook contact already exists, it is replaced by the information that you are importing.
   • Allow duplicates to be created: If an Outlook contact exists, the imported contact is created as a second contact.
   • Do not import duplicate items: If an Outlook contact exists, the information for the duplicate contact is not imported.
6. Click the Outlook contacts folder where you want the imported contacts to be saved, and then click Next.

Many people only have one Contacts folder. However, if you have multiple Contacts folders, you should pick the folder where you want your contacts to be saved.

7. Click Finish.

Import contacts with Outlook 2010

1. In Outlook 2010, click the File tab.
2. Click Open.
3. Click Import.
4. Click Import from another program or file, and then click Next.
5. Under Select the file type to import, click the type of file that you want to import, and then click Next.

The most common file type is Comma Separated Values (Windows), also known as a CSV file. If you are importing contacts that were exported from Outlook to an Outlook Data File (.pst), click Outlook Data File (.pst).

6. Under File to import, click Browse, select the file that you want to import, and then click OK.
7. In the Import a File dialog box, under Options, click one of the following:
   • Replace duplicates with items imported: If an Outlook contact already exists, it is replaced by the information that you are importing.
   • Allow duplicates to be created: If an Outlook contact exists, the imported contact is created as a second contact.
   • Do not import duplicate items: If an Outlook contact exists, the information for the duplicate contact is not imported.
8. Click Next.
9. In the Import a File dialog box, under Select destination folder, click a folder for the imported contacts, and then click Next.

Generally, you select the Contacts folder unless you have multiple accounts, or have created multiple contact folders for your account.

10. Click Finish.